pa state background check basics for first-time applicants

What it covers

The Pennsylvania Access to Criminal History, often called PATCH, returns public criminal records such as convictions, charges, and dispositions reported by state courts. It is separate from the Child Abuse History Clearance and the FBI fingerprint check, which some jobs also require.

Who needs it

Employers, volunteer coordinators, landlords, and licensing boards commonly request a PA check to verify recent history. Individuals also order one to review their own record before applying for work, housing, or professional credentials.

How to prepare

Gather accurate identifying details, confirm your legal name and prior names, and set aside a payment method. Online results may appear within minutes, while mailed requests take longer.

• Use the exact birth date and spellings to avoid delays.
• If you lived outside Pennsylvania, expect an additional FBI submission.
• Keep the certificate number; many portals verify it.
• Understand a 'No Record' result means no state hits, not a national search.
• Dispute errors promptly by following the record review process.

For roles with children or vulnerable adults, plan for all three clearances and check agency timeframes before deadlines.